Rock Eagle 4-H Center: Environmental Education
Residential Field Study Trip Planner - Checklist
| Make reservations with Rock Eagle 4-H Center at (706) 484-2862. |
| Collect and send deposit with signed contract to Rock Eagle to confirm reservations. |
| Make transportation arrangements (arrival time 10:30 a.m.). |
| Announce the parent meeting/ hand out meeting notice. |
| Host the parent meeting. Distribute parent letter. Distribute permission slips. |
| Collect money for trip. |
| One month prior to arrival. |
| Choose classes and mail/fax Class Requests Form. Reserve audio/visual or other equipment needed for school-led classes on this form. Fax: (706) 484-2888 |
| Update Rock Eagle with current numbers. |
| Hold chaperone meeting. |
| Make teaching group assignments (Rock Eagle will assign the number of teaching groups according to student numbers). |
| Plan teacher-led classes and gather any supplies needed. |
| Two weeks prior to arrival. |
| Call Rock Eagle with any special needs/dietary restrictions and update numbers. |
| Make name tags. |
| Make cottage assignments (22 people of same gender per cabin). |
| Seven days prior to arrival. |
| Confirm your guaranteed numbers. |
| Arrival day. |
| Load buses. |
| Make sure students know their teaching group assignments. |
| Finally, arrive at the Rock! Register at the Administration Building upon arrival. |
